Best Accounting Software for Resellers in 2026

February 18, 2026 · 18 min read

You've got sales coming in from eBay, Whatnot, Poshmark, and Mercari. Expenses from thrift runs, shipping supplies, and mileage. And tax season is approaching. You need accounting software that actually works for resellers — not generic tools designed for service businesses.

We tested every major option and talked to full-time resellers about what they actually use. Here's our honest breakdown of the best accounting software for resellers in 2026, from free spreadsheets to full-featured platforms.

Quick Comparison

1. Google Sheets / Excel (Free)

Best for: Beginners doing under $500/month

Let's start with the most popular "accounting software" among resellers: a spreadsheet. And honestly? For many sellers, it's all you need.

The typical reseller spreadsheet tracks:

• Date purchased / date sold
• Item description
• Cost of goods (what you paid)
• Sale price
• Platform fees
• Shipping cost
• Net profit per item

Pros:

• Completely free
• Fully customizable — track exactly what you want
• No learning curve if you know basic spreadsheets
• Works for any platform combination
• Templates available everywhere (r/Flipping has great ones)

Cons:

• Manual data entry for everything
• No automatic bank/platform syncing
• Gets unwieldy past ~500 items/month
• No built-in tax reports
• Easy to make formula errors

Our take: Start here. Seriously. Don't pay for software until you're making enough to justify it. A well-structured spreadsheet with 5-10 columns handles 90% of what most resellers need.

2. Wave Accounting (Free)

Best for: Side hustlers who want real accounting without paying

Wave is the best free accounting software, period. It's not reseller-specific, but it handles the basics well:

• Connect bank accounts and credit cards for automatic transaction import
• Create invoices (useful for wholesale or consignment)
• Generate profit & loss reports
• Track income by category
• Basic receipt scanning

Pros:

• Actually free (no trial, no hidden limits)
• Bank syncing works well
• Clean, modern interface
• Generates tax-ready reports

Cons:

• No inventory tracking
• No COGS tracking per item (you'd need to categorize manually)
• Can't import eBay/Whatnot sales automatically
• No mileage tracking
• Payroll costs extra

Our take: Great if you want proper double-entry accounting for free. Not ideal for per-item profit tracking (you'd still want a spreadsheet or reseller tool alongside it).

3. QuickBooks Self-Employed ($15/month)

Best for: Serious side hustlers making $1K-$5K/month

QuickBooks Self-Employed is designed for freelancers and independent contractors. It works surprisingly well for resellers:

• Automatic bank and credit card syncing
• Mileage tracking (GPS-based, automatic)
• Receipt scanning with OCR
• Quarterly tax estimate calculations
• Schedule C tax category mapping
• Integrates with TurboTax for filing

Pros:

• Excellent mileage tracking (this alone can save hundreds on taxes)
• Automatic tax categorization of expenses
• Quarterly estimate reminders
• TurboTax integration makes filing easy
• Receipt scanning actually works

Cons:

• $15/month adds up ($180/year)
• No inventory management
• No per-item COGS tracking
• Limited reporting compared to full QuickBooks
• Can't track individual item profitability

Our take: The mileage tracking and tax estimate features make this worth it if you're doing regular sourcing runs. Pair it with a spreadsheet for per-item tracking and you've got a solid system.

4. QuickBooks Simple Start ($30/month)

Best for: Full-time resellers making $5K+/month

The full QuickBooks experience. This is what your accountant probably uses and what they'll recommend. It's overkill for casual sellers but essential for serious businesses:

• Everything in Self-Employed, plus:
• Inventory tracking with COGS
• Detailed profit & loss by category
• Balance sheet and cash flow reports
• Multi-user access (for your bookkeeper/accountant)
• 500+ app integrations

Pros:

• Industry standard — any accountant can work with it
• Robust reporting
• Inventory tracking built in
• App ecosystem for adding features

Cons:

• $30/month ($360/year) is significant for small sellers
• Learning curve is real
• Still not designed for multi-marketplace reselling
• Inventory tracking is basic compared to dedicated tools

5. MyResellerGenie ($15/month)

Best for: eBay-focused resellers who want per-item tracking

This is the first reseller-specific tool on our list. MyResellerGenie was built by resellers for resellers, and it shows:

• Automatic eBay sales import
• Per-item COGS and profit tracking
• Mileage log
• Expense categorization for Schedule C
• Tax reports ready for your accountant
• Sourcing trip tracking

Pros:

• Built specifically for resellers
• eBay integration imports sales automatically
• Per-item profit tracking (the thing most tools lack)
• Schedule C-ready reports
• Active community of resellers using it

Cons:

• eBay-centric — other platforms require manual entry
• Mobile app is basic
• Limited integrations outside eBay
• $15/month only makes sense if you sell regularly on eBay

Our take: If eBay is your primary platform, this is probably the best option. The automatic import and per-item tracking save hours compared to manual spreadsheets.

6. Hurdlr ($10/month)

Best for: Resellers who want excellent expense and mileage tracking

Hurdlr isn't reseller-specific, but it's become popular in the community for its excellent mobile experience:

• Automatic mileage tracking (runs in background)
• Bank syncing with smart categorization
• Real-time tax estimate
• Receipt scanning
• Quarterly tax reminders

Pros:

• Best-in-class mileage tracking
• Beautiful mobile app
• Cheaper than QuickBooks
• Real-time profit/tax dashboard

Cons:

• No inventory or COGS tracking
• No marketplace integrations
• Limited reporting compared to QuickBooks

What Resellers Actually Use (Survey Data)

We asked 200+ resellers in Facebook groups and r/Flipping what they use. The results:

• 45% — Google Sheets or Excel
• 22% — QuickBooks (various tiers)
• 12% — MyResellerGenie
• 8% — Nothing (😬)
• 6% — Wave
• 4% — Hurdlr
• 3% — Other (GoDaddy Bookkeeping, FreshBooks, etc.)

The takeaway? Most resellers use spreadsheets. The ones using paid software are generally full-time sellers doing $5K+/month.

Our Recommendation by Revenue Level

• Under $500/month: Google Sheets. Don't pay for software yet.
• $500-$2,000/month: Google Sheets + Hurdlr for mileage. Or Wave if you want proper accounting.
• $2,000-$5,000/month: QuickBooks Self-Employed + spreadsheet for per-item tracking. Or MyResellerGenie if you're eBay-focused.
• $5,000+/month: QuickBooks Simple Start + a bookkeeper. This is a real business now — treat it like one.

Tips for Better Financial Tracking

1. Separate bank account from day one. Even a free checking account. This single step makes taxes 10x easier.
2. Track COGS immediately. Take a photo of every receipt when you source. Log the cost before you forget.
3. Log mileage every trip. At $0.67/mile in 2026, a 20-mile sourcing trip is a $13.40 deduction. Over a year, this adds up to thousands.
4. Reconcile monthly. Don't wait until tax season. Spend 30 minutes each month categorizing transactions.
5. Keep receipts for 3 years. Digital photos count. Use Google Drive, a dedicated folder, or your accounting app's scanner.

Bottom Line

The best accounting software is the one you'll actually use. A simple spreadsheet updated consistently beats an expensive tool you ignore. Start simple, upgrade when the manual work becomes a bottleneck, and always keep your business finances separate from personal.

Whatever you choose, the most important thing is tracking from day one. Every sourcing receipt, every mileage trip, every supply purchase. Future you at tax time will be grateful.